SharePoint Evolution Conference: Day 2

As previously mentioned, its a live blog, there may be errors.

Made my way this morning following a late night drinking with Ben Robb, Eric Shupps, Andrew Woody and Kat from Combined Knowledge. A great laugh and thanks to those guys for making a new speaker feel welcome (loads more people to thank i’ll leave that for the last day).

#IW206 Realising Business Intelligence Dashboards and Self-Serve Reporting through SharePoint – Mark Macrae

Mark starts by letting everyone know a little bit about himself including the West Ham badge (boooo) and gets straight into explaining what BI features are in 2007 and how it changes in 2010.
The tale from the trench is the sub heading and Mark brings a real world example from the NIHR (Dept of health funded) explaining that it gives the audience “a window to the data” (nice phrase).
Problems: multiple bespoke solutions being used meaning a bigger overhead for the developers, no enterprise wide reporting due to these diseperate systems. Developers authoring reports, not a bad thing all the time sometimes its useful but there’s a time and place. Lenghy turnaround of delivery and it leads to a stale platform.

Solutions: reporting services which doesn’t require an enterprise licence good for WSS users, looked at report builder, performance point and of course SharePoint.
Improving the data layer, create a data warehouse for reporting, consolidate data sources (ssis) using SQL and using OLAP cubes (no idea what that is). They took daily snapshots of data for data warehouse as they looked at how often the data changed and this was acceptable in this particular case, issues arise in other cases when daily is not good enough.
2008 and 2008R2 are much better to get everything installed and setup.

Now demoing the site that was created, users were good at creating reports but not developers. (This all just makes me realise how little I know about some of the great features within SharePoint, I am sure the reporting could be very useful within the Academy).
Report builder very office 2007 like, Marks now showing us connecting to a data source and some real life reports.

The reports look amazing and Mark’s just made creating a simple report look dead simple and straight forward. The performance point charts look great can definately see the use for these in various projects I have, not sure where I will find the time to get into reporting.

Mark uses notes within his PowerPoints as I did, hope there wasn’t anything daft in mine, will have to see on the DVD
So if I have got this right, you can create reports in performance point and with a web part for SharePoint, you can point that web part straight to your report. Looks groovy.

SQL Server 2008 R2 allows you to create reports based on SharePoint lists. Interesting especially given my planned install of SP2010 as clearly will need to make use of SQL Server 2008 R2.

Mark making use of Camtasia to show a different VM and show some of the features of SharePoint 2010 and SQL Server 2008 R2 with the geography data. Report Builder 3 has a map wizard allowing you to plot points within your data and place them on bing maps.

Brining things to a close now a great inspirational and informative session wish I had some data to report on now haha.

#COM107 – Enterpise 2.0: putting the social media to work – Richard Sedley and Ben Robb

Clearly Ben’s not feeling the effects of last night like I was this morning.
Starting the session off with getting an understanding of what engagement is physical and psychological.

Average uninterrupted time for users is (I think Richard said) two and a half minutes.
New communities being created online in facebook for businesses to use to talk to each other.

Expectation for users is very high, now more then ever. If you don’t deliver quickly, they are off.

New forms of authority stepping in and taking over, Jamie Oliver and Martin Lewis used in the examples with Trip Advisor and WikiPedia used as online examples.
Benefits of engagement, improved customer loyalty, increased revenue, enhanced public standing, reduced marketing costs bigger market share, improved employee satisfaction, improved business predictability.

Some really useful stats about engagement coming from this session showing the benefits of engagement.

Businesses happy to adopt social networks and social technologies within the enterprise much more now then previously. Example of Richard running a social media course twice a year, two years ago and now runs it twice a month.
Aviva internal site looks amazing and so very engaging.

Turn your haters in to your advocates, those people that don’t like the system when it changes, get them on board and help them appreciate it.
If it doesn’t look right it won’t work.
Most important page on your website – The thank you page.

Ben Robb is now up and mentions the fact that most companies block social networking sites yet the same users have access via their phones.
Showing some of the cool features within SharePoint from the changes to the profiles to the changes with search.

#IW208 – What does Web 2.0 and social networking mean to the user – Matt Groves

Session started before I got a chance to start writing but Matts covered the important things such as the useless term that is web 2.0 and how people have predefined views of what is web 2.0 so you have to be careful not to throw the term around.
High number of people using the social tools within their workplace.
Information is too readily available, need to find the right info amongst all the wrong info.

SharePoint has everything you need, no need to go and buy in the tools any more.
Folksonomy is not centrally managed, its what the user creates. This can be moved from the folksonomy into the official Taxonomy of a company.

Now looking at Tagging in document libraries and its use as well as ratings.
Looks like Matt may be using these tools within his presentation, very nice looking tools.

The real world advantage of the wall, not two way communication its 1 and the rest of the company communication, anyone can jump in on it and add value to the conversation. Very nice point.
Matt demo’d tagging an external site using the javascript out of the box function.

Avoid control but do have governance, if you control too much you will not succeed with the social features in your organisation.
Excellent stuff again from Matt

#IW109 – What’s new for end users in SharePoint search 2010. Mirjam Van Olst

I am sitting in on Mirjam although not going to go into any detail for this session as my brain hurts from listening and typing in the other sessions. Will try and summarise at the end.

#IW210 – SharePoint 2010 Document Sets – Rob Pratt

In with Rob a very positive start he assures us it will be a nice and easy going session.

Document sets are a feature in SharePoint 2010 so you need to activate it for the site.
What’s new with SharePoint 2010. you can set meta data on the parent item and then any sub items will inherit that meta data. (correct me if im wrong, thats how I understood it.) You can run workflows based on document sets. Document sets can have visioning enabled.

Rob is now going into demo’s.
Go to document set settings not advanced settings when associating a document with the content type.
Before you can use the content type you have to allow management of content types in the document library.

Content types look real good think I should look into that.
Approving document sets does not approve the documents within it, can achieve this using work flows but doesn’t do it out of the box.

Thats a wrap here, nice overview of document sets.

About Matthew Hughes

Matthew Hughes has written 74 post in this blog.

I am the CEO of Flucidity Ltd an Office 365 & SharePoint Consultancy based in the UK. We develop intranets, provide training, custom branding and develop SharePoint solutions for companies of varying sizes from 2 users to 20,000+

One Comment

  1. We chatted about the Ribbon after Chris O’Brians session – looks like SPSecurityTrimmedControl is the way forward. Hope that helps.

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